Synthetic Users Contingent Workforce & Contractor Policy

Version: 1.0

Effective Date: 15 February 2026

Owner: CEO

Approved by: CEO

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1. Purpose

This policy defines the controls governing the engagement, access, and oversight of contingent staff and contractors at Synthetic Users, ensuring compliance with background check, authorization, and security requirements.

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2. Scope

This policy applies to all contingent staff, contractors, consultants, and temporary personnel engaged by Synthetic Users, whether through authorized vendors or direct contracts.

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3. Hiring & Authorization

• Contingent staff are engaged only through authorized vendors or direct contracts approved by the CEO.
• All engagements require:
  • Role definition and justification
  • Confirmation of background check completion in line with company policy and applicable local law
• Contractors are subject to the same security, confidentiality, and acceptable-use requirements as full-time employees.
• All contractor agreements must be signed by the CEO per the Signing Authority Policy.

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4. Access & Security Controls

• Contingent staff are provisioned with:
  • Time-bound access — access expires at end of engagement unless explicitly renewed
  • Least-privilege permissions — only the minimum access required for the defined role
  • SSO with MFA — same authentication requirements as full-time employees
• Access is reviewed and revoked immediately upon engagement termination or role change.

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5. Oversight & Monitoring

• Contractor activity is subject to the same logging and monitoring as employee activity.
• Access rights are included in the semi-annual access review per the Access Rights Review Policy.
• Managers are responsible for ensuring contractors comply with all applicable policies.

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6. Offboarding

• Upon contract completion or termination:
  • All system access is revoked within 24 hours.
  • Company-issued equipment (if any) is returned and wiped.
  • The contractor is reminded of ongoing confidentiality obligations.

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7. Review

This policy is reviewed annually or when changes to workforce practices occur.