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Synthetic Users Employee Code of Conduct ​

Employee Code of Conduct ​

1. Purpose ​

This Code of Conduct defines the minimum standards of professional, ethical, and lawful behavior expected of all employees, contractors, and officers of Synthetic Users. Compliance is mandatory.

2. Scope ​

This policy applies to:

  • All full-time and part-time employees
  • Contractors, consultants, and temporary staff
  • Anyone with access to Synthetic Users systems, data, or intellectual property

Violations may result in disciplinary action, up to and including termination.

3. Professional Conduct ​

Employees must:

  • Act honestly, ethically, and responsibly at all times
  • Treat colleagues, customers, partners, and users with respect
  • Avoid harassment, discrimination, or abusive behavior of any kind
  • Comply with all applicable laws and regulations in jurisdictions where we operate

Zero tolerance for harassment, discrimination, or retaliation.

4. Conflicts of Interest ​

Employees must avoid situations where personal interests conflict with company interests.

You must:

  • Disclose any actual or potential conflict to management
  • Not use your role for personal gain
  • Not engage in outside work that interferes with your responsibilities

Undisclosed conflicts are a breach of trust.

5. Data Protection & Confidentiality ​

Synthetic Users operates in data-sensitive environments. Employees must:

  • Access customer data only when strictly required for their role
  • Never access customer projects, questions, or outputs without authorization
  • Treat all customer data, internal documents, code, models, and strategies as confidential
  • Follow all security, privacy, and access control policies

Unauthorized access, disclosure, or misuse of data is grounds for immediate termination.

6. Information Security ​

Employees must:

  • Use company-approved devices, accounts, and tools
  • Follow access control, password, MFA, and SSO requirements
  • Never share credentials
  • Report suspected security incidents immediately

Security negligence is treated as a serious violation.

7. Responsible Use of AI ​

Employees must:

  • Use AI systems responsibly and in line with company AI and Responsible Use policies
  • Not introduce bias intentionally or manipulate outputs deceptively
  • Not represent AI-generated outputs as factual or human-verified when they are not
  • Ensure human oversight where required

Synthetic Users does not tolerate deceptive, unsafe, or unethical AI use.

8. Intellectual Property ​

All work created in the course of employment belongs to Synthetic Users unless explicitly agreed otherwise.

Employees must:

  • Protect company IP, including code, models, prompts, architectures, and research
  • Not reuse or disclose company IP after employment ends

IP theft or leakage will be pursued legally.

9. Use of Company Resources ​

Company systems, tools, and data are for business use only.

Employees must not:

  • Use company resources for illegal or unethical activities
  • Introduce unapproved software or integrations
  • Circumvent monitoring, logging, or security controls

We log access. Assume misuse will be detected.

10. Compliance & Reporting ​

Employees are expected to:

  • Comply with all internal policies and procedures
  • Cooperate with audits, investigations, and compliance reviews
  • Report violations, risks, or unethical behavior promptly

Reports can be made without fear of retaliation.

11. Enforcement ​

Violations of this Code may result in:

  • Warnings
  • Suspension
  • Termination
  • Legal action where applicable

“I didn’t know” is not an excuse.

12. Acknowledgment ​

All employees must acknowledge they have read, understood, and agreed to comply with this Code of Conduct.

Released under the MIT License.

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